Using the event details page to deliver the event

The event details page is the primary tool for instructors to manage a Course Manager event.

event details overview

Contents

Use the event details page

To use the event details page
  • If you have Course Manager Admin, Staff, or Event Manager access:
    1. From the Course Manager navigation bar, click Events. The Events page displays the In Progress events.
    2. Click an event. The details page for the event displays.
  • If you don’t have Course Manager Admin, Staff, or Event Manager access, use the guest access view.

Use the guest access view

The guest access view allows an instructor to manage an event using the event details page without signing in to Course Manager.

To use the guest access view
  • If you have Course Manager Admin, Staff, or Event Manager access, click the link under Event guest access on the event details page.
  • If you don’t have Course Manager Admin, Staff, or Event Manager access, click the guest access link in your event invitation email.

    To switch back to your Admin, Staff, or Event Manager account, click the drop-down menu next to account at the top of the page, and then click Back to your account.

You can’t do the following from the guest access view
  • Delete an event.
  • View the logs for an event.
  • Change the maximum number of participants for an event.
  • Change the attachment storage size limit for an event.

Add learning content to the event

For information about adding event published content, participant published content, and event attachments, see Adding learning content to an event. If you update event learning content while the event is in progress, the updates automatically display to participants on the Resources tab in the Learning Console.

Add, edit, and remove event participants

Add a participant to the event

For information about adding participants to an event, see Adding participants to an event.

Edit an event participant

To edit an event participant
  1. From the event details page, click the Participants tab.
  2. Click the drop-down menu next to the participant name in the Instructors or Students section.
  3. Click Edit.
  4. Change one or more of the following:

    • First name – Add or update the participant’s first name.
    • Last name – Add or update the participant’s last name.
    • Email/ID – Add or update the participant’s email (or ID if an email is not available).

      If you add or update an email address, Course Manager automatically sends an event email invitation.

    • End time – Add a custom end time (in the event’s local time zone) to give the participant access to the lab after the event has ended.

      Notes

      • You can't add an End time that has already passed or is earlier than the event End time.
      • If you add a custom end time for a participant, the participant's lab won't be cleaned up until after the custom end time.
      • For more information on how Course Manager schedules environments to stop and delete in Skytap, see Using event scheduling with Course Manager.
    • Published content – Add or update participant published content.

      For more information about participant published content, see Adding published content to an event participant.

  5. Click Update Instructor or Update Student.

Remove a participant from the event

To remove a participant from the event
  1. From the event details page, click the Participants tab.
  2. Click the drop-down menu next to the participant name in the Instructors or Students section.
  3. Click Delete.

Course Manager automatically cleans up the lab environment created for this participant.

View the participant lab environments for the event

Display the thumbnail view of all participant labs

To display the thumbnail view of all participant labs

From the event details page, click the Participants tab.

event details participants

Additional information about the thumbnail view
  • The thumbnail view is refreshed periodically.
  • Click a VM thumbnail to collaborate with a participant in real time.
  • VM thumbnails might not display if a lab environment is stopped, suspended, or not yet provisioned.

Open a participant lab

To open a participant lab
  1. From the event details page, click the Participants tab.
  2. Click the drop-down menu next to the participant name in the Instructors or Students section.
  3. Select one of the following:
    • To open the participant lab link, click Open user link.

      The participant link displays the Course Manager Learning Console. If Learning Console access is disabled, it displays the Skytap sharing portal for the lab.

    • To open the Skytap sharing portal for the lab, click Open sharing portal.
    • To open the lab environment in Skytap, click Open in Skytap.

      You must be signed in to Skytap to open a lab environment in Skytap.

Resend lab access information

Resend the event invitation email to a participant

If you specified email addresses for participants when you added them to the event, the participants automatically received email invitations to the event.

To resend the event invitation email to a participant
  1. From the event details page, click the Participants tab.
  2. Click the drop-down menu next to the participant name in the Instructors or Students section.
  3. Click Resend email.

Provide lab access information from the event participant roster

If you didn’t specify email addresses for event participants in Course Manager, you can get a list of participant passcodes (if enabled) and lab links from the event participant roster, and then provide lab access information outside of Course Manager.

To provide lab access information from the event participant roster
  1. From the event details page, click the Event actions drop-down menu.
  2. Click Get roster.
  3. Provide lab access information outside of Course Manager.

Broadcast a message to all event participants

If the Course Manager Learning Console is enabled for the event, you can broadcast a message to all event participants.

To broadcast a message to all event participants
  1. From the event details page, click the Event actions drop-down menu.
  2. Click Send broadcast.
  3. Enter the message in the Message field, and then click Send Broadcast. The message displays to all event participants who have the Learning Console open.

    broadcast

Reprovision a participant

To reprovision a participant
  1. From the event details page, click the Participants tab.
  2. Click the drop-down menu next to the participant name in the Instructors or Students section.
  3. Click Reprovision. Available destinations may include:

    • The participant’s lab may be returned to its original, default state at the start of the event.
    • The participant may be given a new environment provisioned from another template in the course.
    • The participant’s environment may be replaced with a copy of another participant’s lab.

    The destination list displays only templates and participant environments in the same region as the current participant template.

Edit or delete the event

For information about editing an event, see Editing an event.

For information about deleting an event, see Deleting an event.

You can’t delete an event from the guest access view.

View event schedules

For information about viewing scheduled actions for participant Skytap environments, see Viewing event schedules.

View the logs for the event

To view the logs for the event
  1. From the event details page, click the Event actions drop-down menu.
  2. Click View logs.

Only Course Manager administrators can view logs.

After the event

For information about cleaning up and reporting at the end of an event, see Cleaning up and reporting at the end of an event.